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Obtaining Copies of Documents

The Town Clerk is a designated Marriage Officer, and as Registrar of Vital Statistics, issues and maintains all birth and death certificates and records in the Town of North Hempstead. Copies of Birth Certificates, Death Certificates and Marriage Licenses are issued from the Office of the Town Clerk.

Requirements for Certified Copies of Birth Certificates:
1) Birth Certificates can only be obtained by person's born at North Shore University Hospital -Manhasset, or their parents can obtain their certificate.
2) They can be obtained in person with identification (Driver's License), or by mail.
3) If requesting a birth certificate by mail, the person must include:
a. Money Order for $10 per copy payable to Town of North Hempstead.
b. Photo copy of Identification.
c. Person's name, date of birth, parents' names including mother's maiden name.
d. Self-addressed stamped envelope.
4) This office only records births at North Shore University Hospital - Manhasset Campus, or persons born at home within the Town of North Hempstead, NOT Long Island Jewish Hospital, Winthrop Hospital, Nassau County Medical Center or any other hospital.
5) The mailing address is: 200 Plandome Road Manhasset , NY 11030  Attn: Registrar 

Requirements for Certified Copies of Marriage Licenses:
Copies can only be obtained by bride or groom.
They can be obtained in person with identification (Driver's License), or by mail.
If requesting a copy of a marriage license by mail, the person must include:
a. Money Order for $10 payable to Town of North Hempstead.
b. Photo copy of Identification.
c. Letter stating reason for request and relationship to the person.
d. Self-addressed stamped envelope.
The License must have been obtained at North Hempstead's Office of the Town Clerk, regardless of where the marriage was performed or where the parties reside.
The mailing address is: 200 Plandome Road Manhasset , NY 11030 Attn: Registrar

Requirements for Certified Copies of Death Certificates:
Death Certificates can only be obtained by:
1) Spouse, parent or child of the deceased.
2) A sibling with a certified copy of birth certificate showing proof of relationship.

3) A lawful representative of the spouse, parent or child of the deceased.
4) Funeral Home.
5) A person requiring the record for a documented legal right or claim. This is established on the basis of documentation that the requestor has a legal need for the copy of the death certificate.
6) A municipal, state or federal agency when needed for official purposes.

They can be obtained in person with identification (Driver's License), or by mail.

If requesting a death certificate by mail, the person must include:

a. Money Order for $10 per copy payable to Town of North Hempstead.
b. Photo copy of Identification.
c. Letter stating reason for request and relationship to person.
d. Self-addressed stamped envelope.

Death Certificate's are not public record.

Requests for vital records via FAX are NOT accepted.

The mailing address is: 200 Plandome Road Manhasset , NY 11030  Attn: Registrar

Fee for Genealogical searches is $22.00.
Searches of Birth, Death and Marriage Records for genealogical purposes are performed by the Town Clerk's office. Birth records must be on file at least 75 years and Death and Marriage records must be on file at least 50 years to be eligible for a genealogy search. Uncertified copies only are provided and are clearly marked with the statement "For Genealogical Purposes Only". Fee varies depending on requested number of years to be searched. Searches may not necessarily be done the same day, mail requests are available.  Please call for further information.


Duties as Registrar

Public Health Law Section 4121 requires each primary registration district to appoint a local registrar. The town board or village board of trustees makes appointments within Towns and Villages.

Public Health Law Section 4122.1 requires each local registrar to appoint a deputy registrar. The deputy registrar has the same authority and duties as the local registrar. Normally the Town Clerk is appointed as registrar for the same term as his/her elected office.

The general duties includes:

·  1) Maintaining a local copy of each Certificate of Live Birth and Death filed in their district.

·  2) Examining birth and death certificates presented for filing to ensure that they conform to the filing requirements of the Public Health Law.

·  3) Numbering consecutively the Certificates of Live Birth and Death in two separate series, beginning with the number one for the first birth and death in each calendar year.

·  4) Issuing the permit for burial, cremation or other disposition for deaths occuring within the district.

·  5) Filing the permit for each burial, cremation or other disposition in the district.

·  6) Forwarding original Certificates of Live Birth and Death to the Department of Health according to the schedule ordered by the Commissioner of Health.

·  7) Issuing certifications, transcripts and certified copies of Certificates of Live Birth and Death to qualified applicants.

·  8) Keeping a count of the number of Fetal Death Reports received and destroyed during the month.

·  9) Flagging the birth certificates of children reported missing by the Department of Health and notifying the Division of Criminal Justice Services, the Department of Health, and the local law enforcement agency of a request for a flagged birth certificate.

·  10) Supplying blank forms and certificates to physicians, funeral directors, hospitals, nursing homes, etc.